Get organized with our printable 2023 Christmas planner! | Polka dot chair

If you love making handmade gifts for the holidays but sometimes feel overwhelmed by everything you have to do, you're not alone. We all need a little extra help during the holidays, and today I thought I'd do my part to help a little!

I designed free Christmas planner printables specifically for handmade gifts! I've also included a free printable Christmas gift checklist for you!

Christmas planning pages on white marble table with pencils

Every year I try to have an organized Christmas. Each year, I get a little closer to this goal; one day, I will get there, LOL! I first shared this post last year, and you loved it so much I thought I should share it again!


Due to my work as a blogger and fabric designer, I often have to complete many projects in a short period of time. Over the years, I've developed a few routines that have helped me finish things on time. (They're not perfect; I still find myself scrambling from time to time, but they mostly help a TON).

I'm often asked how I juggle it all, and I'll say juggle is a good word; I think I've gotten used to multitasking over the years.

I don't worry about balance, I just juggle. It actually helps me think about it that way. Balance seems impossible, but juggling involves action, and for me, that's completely achievable.

Free Printable Christmas Project Planner

Today I want to share with you these free handmade holiday project planning pages. I sat down and thought I'd share with you my process for getting things done.

Since many of us are faced with completing numerous projects in a short period of time during the holidays, I thought that the knowledge I have gained over the years of preparing for quilt markets and blog posts might be useful to you!

Two versions of the Christmas planner are available!

There are two versions of our 2023 Christmas planner available. Choose the one that best suits your needs! Both versions include illustrations from my Santa Claus Lane fabric collection!

These are in PDF format, so you can print as many pages as you want. You can also print only the pages you need!

First option: free version

The free version is designed with Maker in mind. It gives you a master “to do” list and project planning sheets to track your supply purchases, cutting steps, and finishing goals. Included in the free version:

  • November and December calendar
  • Make a list
  • Shopping list
  • Project Worksheet
  • Printable cutting guide and notes
  • Two covers, each with a different skin tone.

To obtain the free version, fill out the form at the bottom of the page.

Option Two: Complete Christmas Planner

If you're looking for something a little more comprehensive, we also have a second version of the planner in our store.

In addition to the sewing and quilting planning pages, he adds a few for the holidays and an adorable “Letter to Santa” printable!

printed pages of Christmas planner on white table with pens
planner pages on wooden table

The complete planner includes all of the above and adds:

  • Vacation To-Do List
  • Menu Planner
  • Letter to Santa (3 colors, two different skin tones)
  • Budget monitoring
  • Christmas gift shopping list
  • To do-list
layout of pages in a printable planner

Note: If you purchased the planner last year, you might just get the freebies from us. The only things that have changed are the cover and calendar pages.

You can find the complete 2023 schedule in our store!

printed pages of Christmas planner on white table with pens

My Vacation Productivity Process

1- Make a master task list

When I have many projects to complete in a limited amount of time, I make a master list and write down the completion dates.

2- Break down each project into smaller steps

I then break each project down into stages and slowly work my way through the stages.

3- Set date goals to complete each of the small steps

I set a goal for myself to complete each step. That way, if I need to send a quilt out to be quilted or need time for supplies to arrive, I'm prepared.

4- Work in time slots of 3 to 4 hours

A Pinterest employee once told me that he took training at work and that people were most productive in 3-4 hour time slots. It takes you 1 hour to get into the “rhythm” of what you're doing, and then you have 1 hour of high productivity.

After that, you'll get an extra 1-2 hours of productive time before you start to burn out. At this point, TAKE A BREAK, as your work will become sloppy later. I implemented this strategy a few years ago, and it works!

Christmas planning pages on white marble table with pencils

I've taken my “system” and created free printable project sheets based on the system for you. If you have a lot of projects to complete in a short amount of time this holiday season, I hope these project planning sheets help!

How to Use Free Printable Christmas Planning Sheets

I love creating my own perfect planners using notebooks. You can see how I do it HERE and HERE. You can also use a workbook or add these printable sheets to an existing project planner.

I also like to keep my projects organized in clear plastic folders (those are the ones I use).

hand holding Christmas planner in transparent envelope

(the 2021 cover, it has been updated for 2023)

Christmas Planner Sewing Pattern

If you want to create a cute planner, check out this Christmas planner tutorial.

A free sewing tutorial for a Christmas planner cover - how to make a DIY Christmas planner - cute Christmas planners #Christmas #Planner #Planners #DIYPlanners #ChristmasPlanner #PlannerCover

If you decide to do this, print your planner sheets in the same size as the pages in your composition notebook and staple them into the notebook.

Included in Free Vacation Project Planner

1- A calendar and cover for December and November

I've included designs from my Santa Claus Lane fabric collection in the pages of this year's planner!

NOTE: This planner has been updated for 2023!

two planner pages on wooden table

2- A project sheet and a master task list

You can use it to think about all the gifts you want to give and for whom. I also added a due date column. I know in our family we have several Christmas parties and things always take place at different times throughout the month of December.

3- Detailed planner project sheet

This is pretty much what I use when planning a project. I write down the dates that I need things done to get the project done on time. Additionally, I included a small sketch; You can also write down the cost of your project to help you with your vacation budget. You'll also see that I've included a handy checklist to help you track your progress.

4- Supply list and project notes

I also added a second NOTES page and a MASTER SUPPLY listing page to this listing. You can print the ones you want to use and print as many copies as needed for your specific project.

4- A Christmas Gift Checklist

Since I know we're also busy buying gifts during the holidays, I thought I'd include another printable sheet for you, a “to buy” list. So you can keep all your “to do’s” together.

How to get the free printable

Complete the form below and we will email you a copy of the planner.

More organized Christmas ideas:

Free Printable Tags for Handmade Gifts

Mason jar Christmas gift ideas

If you are looking for handmade gift ideas, check out:

Merry Go round pot holder model

Reading Pillow Sewing Pattern

30 of my favorite bag sewing patterns

collage image of planner pages

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